Knowledge Base
/ Onboarding Documents
Onboarding Documents
ALL CREW MEMBERS: Do I have to renew my SECALL/security awareness?
• If your certificate contains no expiration date, SECALL is a non-expiry document. • If the cert...
ALL CREW MEMBERS: Do I need a flight ticket for my visa application?
Some visa applications require proof of travel, such as a confirmed or issued flight ticket. This...
ALL CREW MEMBERS: Do I need an NZeTA if I am joining in New Zealand?
Yes. If you are joining a ship in New Zealand, you must have a valid Crew NZeTA in addi...
ALL CREW MEMBERS: Do I need to accept/decline my assignment?
It is very important that you accept your assignment before the deadline shown in your MyRCL jour...
ALL CREW MEMBERS: Do I need to download any applications to attend the Welcome Information Session?
No, you don’t need to download any applications or create an account with Webex to attend your se...
ALL CREW MEMBERS: Do I need to upload the same documents to C-TRAC and ACT?
No, uploading a document in ACT will also be reflected in C-TRAC. Also, uploading a document in C...
ALL CREW MEMBERS: Do I still need an Australian MCV if I am joining in New Zealand?
Yes. If your ship will sail in Australian waters, you are required to hold bo...
ALL CREW MEMBERS: How can I "unregister" my registered couple?
Either party may end the couple's alignment by notifying the HR Manager (in writing) of his/her d...
ALL CREW MEMBERS: How can I access my insurance letter?
Log into your MyRCL Profile and select PEME/REME from the options on the left side pane of the pa...
ALL CREW MEMBERS: How can I check if my Crew NZeTA is valid
You may check your status through the New Zealand Immigration website using your passport details...
ALL CREW MEMBERS: How can I check the visa requirements for my assignment?
Visa requirements vary depending on the ship itinerary. You may check the required visas through ...
ALL CREW MEMBERS: How can I get a Harbor Master letter?
If a Harbor Master Letter is required, log into MyRCL> Go to CrewTravel > Choose Port Guide...
ALL CREW MEMBERS: How can I get my Letter of Invitation?
If a Letter of Invitation (LOI) is required for your visa application, it will be provided 60 to ...
ALL CREW MEMBERS: How can I register a couple?
Couple registration can only be done onboard. Just reach out to HR Center onboard and f...
ALL CREW MEMBERS: How can I register to attend the Welcome Information Session?
• Log in to your MyRCL account• Navigate to the Onboarding tab in your journey• Click on Register...
ALL CREW MEMBERS: How can I update my beneficiary and emergency contact information?
You can update your beneficiary and emergency contact information through the Check-In/Check-out ...
ALL CREW MEMBERS: How do I enter employment information in my First Advantage profile?
In completing the employment details of your profile in First Advantage, you have the option to e...
ALL CREW MEMBERS: How do I get a copy of my First Advantage background check report?
If you would like a copy of your background results, please log in to your Profile Advantage dash...
ALL CREW MEMBERS: How do I manage my C-TRAC account?
It is important that you keep your personal information updated in C-TRAC, as well as the latest ...
ALL CREW MEMBERS: How do I update my LOE with my recently renewed passport number?
1. Upload accurate Passport details with clear Passport copy in C-TRAC for company approval2. Aft...
ALL CREW MEMBERS: How do I view and manage my assignment?
To access and manager your assignment, log in to MyRCL, navigate to the “Assignment” tab of your ...
ALL CREW MEMBERS: How long do I have to accept my assignment?
ALL CREW MEMBERS: How long do I have to accept my assignment?
ALL CREW MEMBERS: How long does document validation take?
Documents are normally validated within three (3) business days for crew members with a...
ALL CREW MEMBERS: How will I know if I uploaded the document successfully?
The status will change from Document Not Submitted to Pending Document Approval. Your document is...
ALL CREW MEMBERS: How will I know of any updates regarding assignments?
We will contact you directly once we are ready to extend an assignment. Please check your email f...
ALL CREW MEMBERS: How would I know the required visa/s for my assignment?
Once you have received an assignment, all required documentation will be listed on the Assignment...
ALL CREW MEMBERS: How would I know the status of my background check? How do I get updates on my background?
The status of your background check will be reflected in your CTRAC account. You can also log in...
ALL CREW MEMBERS: How would I know the update of my background check?
You can monitor the progress and results of your background check from your First Advantage Profi...
ALL CREW MEMBERS: I am joining in New Zealand my flight has a transit in Australia, what visas do I need?
If you are joining a ship in New Zealand that will sail in Australian waters and has a transit fl...
ALL CREW MEMBERS: I am logged into my First Advantage dashboard, and it says complete. Does this mean I have passed the background check?
Not necessarily. The complete status in First Advantage means First Advantage has finished proces...
ALL CREW MEMBERS: I am registered to attend the Welcome Information Session, how do I join this meeting?
On the day of your session, use the link at the bottom of the confirmation message emailed to you...
ALL CREW MEMBERS: I am scheduled to attend my Welcome Information Session, but now I can’t attend. What should I do?
• Log in to your MyRCL account• Navigate to the Onboarding tab in your journey• Click on Reschedu...
ALL CREW MEMBERS: I attended my Welcome Information Session, but the status on MyRCL does not show as COMPLETE?
The status of your Welcome Information Session will be shown as COMPLETE in MyRCL 24 hours after ...
ALL CREW MEMBERS: I can't find the email with my RCG ID, where can I find it?
Log in to MyRCL using your email address, then select CTRAC under the Quick Links section.Your ID...
ALL CREW MEMBERS: I can't see my Letter of Employment (LOE) in RCLCrewTravel.
Once available, you can find your LOE in MyRCL journey, under the Assignment Tab. You can also fi...
ALL CREW MEMBERS: I have changed my address. Can I change my gateway city?
To change your gateway city, you must complete and submit a Gateway City Change Request (GCCR) fo...
ALL CREW MEMBERS: I received a notification that I have a new assignment. Where do I accept my assignment?
To view and accept your assignment, log it to MyRCLHome and visit the Assignment tab of your jour...
ALL CREW MEMBERS: I submitted my FADV profile, but I made a mistake. Can I correct it or be sent a new link to start again?
Once a background check link is completed, no changes can be made, and a new link cannot be sent....
ALL CREW MEMBERS: I uploaded my documents to C-TRAC, but they still aren't approved. Why?
Once you have uploaded a document to your C-TRAC profile, the document status will turn orange un...
ALL CREW MEMBERS: I was advised to renew my passport, but my passport is still valid until the sign-off date. Do I really have to renew it?
You may have been advised to renew your passport even if it remains valid through your sign-off d...
ALL CREW MEMBERS: Is a Harbor Master Letter always required for visa applications?
ALL CREW MEMBERS: Is a Harbor Master Letter always required for visa applications?
ALL CREW MEMBERS: Is RCG processing NZeTA visa for crew members?
Royal Caribbean Group processes NZeTA visas for the crew and has a validity of 5 years.
ALL CREW MEMBERS: Passport - What should be the validity of my passport?
"=As a general rule, passports must be valid for at least one (1) month after the end of your con...
ALL CREW MEMBERS: Seaman's Book - Where should I apply for my Seaman's Book?
To apply for your Seaman's Book, contact the relevant institutions in your country. • If you can...
ALL CREW MEMBERS: Seaman's Book - Who is required to hold a Seaman's book?
1. Crew members who are scheduled to join a ship that will sail in Asia during their contract. 2....
ALL CREW MEMBERS: Should I renew my expired documents before I have an assignment?
It is recommended that your documents be valid and uploaded to C-TRAC. There are several document...
ALL CREW MEMBERS: STCW - Are STCW certificate requirements the same for all?
No, the type of training and when/how to obtain it varies by nationalities and positions. &n...
ALL CREW MEMBERS: STCW - Who is required to have Ship Security Awareness?
1. All new hires and returning crew members must complete Security Awareness (SECALL) 2. All Secu...
ALL CREW MEMBERS: What are the required STCW courses I need to complete before joining?
To check the required STCW training for your assignment, please visit the DOCUMENT GUIDES section...
ALL CREW MEMBERS: What are the requirements for securing a Police clearance?
1. A police clearance certificate is required for all new hires and rehires and must be obtained ...
ALL CREW MEMBERS: What certifications are required for medical positions on board?
Medical crew members are required to complete and maintain certifications suc...
ALL CREW MEMBERS: What do I need if I'm joining in New Zealand and the ship will sail in Australia?
You would need to have a crew New Zealand ETA (NZeTA) and Maritime Crew Visa (MCV) for Australia ...
ALL CREW MEMBERS: What documents do I need to bring to get on board?
When getting ready to travel to your ship, make sure you have all your required documents in your...
ALL CREW MEMBERS: What happens after I submit my Personal Data Form?
Once your Personal Data Form is submitted, you will receive intructions to complete your backgrou...
ALL CREW MEMBERS: What happens if I get disconnected during the session?
If you get disconnected, use the link provided in the confirmation message you received when you ...
ALL CREW MEMBERS: What is a Harbor Master Letter?
A Harbor Master Letter is an official port document required in certain European ports ...
ALL CREW MEMBERS: What is a Letter of Guarantee (LOG) and Sign Off Letter (SOL)?
A Letter of Guarantee (LOG) is required for certain joiners (e.g., Singapore sign-ons) and is coo...
ALL CREW MEMBERS: What is a Police Clearance?
A police clearance is a document that certifies that you are a citizen in good standing and have ...
ALL CREW MEMBERS: What is a Visa on Arrival (VOA) and when is it required
A Visa on Arrival (VOA) may be required depending on your nationality and travel itinerary.
ALL CREW MEMBERS: What is an Insurance Letter?
An insurance letter is a document required for crew members joining a ship in Europe or when trav...
ALL CREW MEMBERS: What is an OK to Board letter (OKTB)?
An OKTB letter is a document the airlines require to allow passengers to board certain flights. I...
ALL CREW MEMBERS: What is Letter of Employment (LOE)?
A Letter of Employment (LOE) is issued once your assignment has been confirmed and includes your ...
ALL CREW MEMBERS: What is the difference between a Crew NZeTA and a regular NZeTA
The regular NZeTA is for tourists only and is valid for 2 years. Crew members must have...
ALL CREW MEMBERS: What is the turnaround time in completing the background check by First Advantage?
Once you’ve completed and submitted the necessary documents for your background check, FADV will ...
ALL CREW MEMBERS: What is the Welcome Information Session?
The Welcome Information Session will review the required documents and the process of acquiring t...
ALL CREW MEMBERS: What should I do with the Harbor Master Letter once downloaded?
When required, print a copy of the Harbor Master letter and include it as part of your visa appl...
ALL CREW MEMBERS: When do I need a Letter of Invitation (LOI)?
Depending on your joining port, the embassy may require a Letter of Invitation to issue the requi...
ALL CREW MEMBERS: When does the background check process begin and what does it entail?
The background check process will start as soon as the candidate has created and completed their ...
ALL CREW MEMBERS: Where can I find additional information on assignment requirements?
For guides on documents, how to use our systems and other important information about getting rea...
ALL CREW MEMBERS: Where can I find my RCG ID#?
Your RCG ID# is available in your CTRAC profile. To access it, log into your MyRCL account and s...
ALL CREW MEMBERS: Where can I obtain my STCW Certificates?
Applicable for ALL Hotel and Medical crew from all countries except Philippines, India, Indonesia...
ALL CREW MEMBERS: Where do I access the Collective Bargaining Agreement?
To access your bran's Collective Bargaining Agreement, log in to MyRCL, at the bottom left corne...
ALL CREW MEMBERS: Where do I upload my onboarding documents?
You can always upload documents to your MyRCL profile by selecting the document you wish to uploa...
ALL CREW MEMBERS: Which visa should I secure first if both US C1D and Schengen visas are required?
You must secure your US C1D visa first before applying for your Schengen visa.
ALL CREW MEMBERS: Who can help apply for my US visa?
Visit MyRCL>Crew Travel> Assignment Guidance for information on how to obtain your required...
ALL CREW MEMBERS: Who is required to complete the background check?
All new hires and rehires are required to complete a background check, which is conducted by a th...
ALL CREW MEMBERS: Why has my Personal Data Form been rejected?
Most Personal Data Forms are rejected because they have not been completed correctly. Other reaso...
ALL CREW MEMBERS: Why has my selected gateway not accepted?
If your selected gateway has been rejected, this may be because you selected a gateway that doesn...
ALL CREW MEMBERS: Why is the website not loading? I cannot complete my profile in First Advantage.
Recommend browsers: Chrome, Firefox or Safari for the most optimal experience. Refresh the page ...
SILVERSEA CRUISES CREW MEMBERS: I haven’t received my SOEA. How can I access it?
Contracts are no longer emailed. To access your SOEA, log in to your MyRCL account...
SILVERSEA CRUISES CREW MEMBERS: I'm joining within 14 days but I can't see my SOEA in MyRCL. Why?
The Sign-On Employment Agreement (SOEA) functionality that allows you to access your contract on ...